Conference Management
From the first idea to the final session, QT Event Management delivers experienced, hands-on conference management in Queenstown for organisations, associations and corporate groups.
We can manage the entire conference or step in where you need us most — from venue sourcing and registrations to speakers, sponsors, suppliers and on-site delivery. With decades of event experience behind us, we keep the details under control without losing sight of the bigger picture.
We've delivered conferences, events and programmes for leading organisations from New Zealand and around the world, including:
Sony
Harvey Norman
Audi
42 Below
Dell
Amway
Fidelity Life
Veritas
GJ Gardner
Caltex
Bayleys
Corona
Kia
Mauri
What We Offer
We offer flexible conference management support, from individual services through to complete end-to-end delivery. Whatever the scale of your conference, we’ll build the right level of support around your organisation, delegates and goals.
-
From the initial brief through to the final delegate leaving, we can manage your entire conference. We’ll build the timeline, coordinate suppliers, manage budgets and logistics, and keep every moving part on track — giving you one experienced team and one point of contact throughout.
-
Make the delegate journey simple from the very first interaction. We can manage registrations, payments, communications and attendee information, ensuring your delegates have everything they need before they arrive and a seamless experience once they’re there.
-
We’ll help bring the content and commercial elements of your conference together, coordinating programmes, speakers, sponsors and exhibitors. From schedules and presentations to sponsor requirements and exhibition logistics, we make sure everyone knows where they need to be and when.
-
When conference day arrives, our team is there to make sure everything happens exactly as planned. We can manage registration desks, venues, suppliers, speakers and run sheets, as well as social functions, dinners, activities and off-site events — leaving you free to focus on your delegates.
Our Process
LET’S TALK
Every great conference starts with understanding what you need. We’ll talk through your objectives, audience, budget, dates and ideas, as well as where you need our support.
WE BUILD THE PLAN
We turn the brief into a clear conference plan, bringing together venues, budgets, suppliers, registrations, programme, speakers, sponsors and all the details required to make it happen..
WE MAKE IT HAPPEN
With the plan in place, our team manages the moving parts — coordinating suppliers, communicating with delegates and stakeholders, tracking timelines and making sure nothing gets missed.
SHOWTIME.
When your conference arrives, we’re there to run it. From registration and speakers to suppliers, functions and last-minute changes, we manage the details so you can focus on your delegates and enjoy the event.
Past Project
Novartis
“The execution of the event was perfect. The delegates consisted of key New Zealand customers and international VIP delegates who witnessed “the most impressive product launch in the history of animal health”. When compared with companies offering similar services around the globe Novartis Animal Health has not found a company that betters the service given by QT Event Management. There are many larger event companies that match the service but at greater cost and many that do not compete at the level of execution.”
– Arthur Redpath, Global Head of Marketing, Novartis Animal Health
Let’s Work TogetherIf you're interested in working with us, complete the form with a few details about your project. We'll review your message and get back to you within 24 hours.